Office Assistant (Kauser Abdulla Malik School of Life Sciences) - Lahore, Pakistan

Job Description

Office Assistant is expected to have knowledge of contemporary office practices and procedures, have ability to learn and use a significant level of technical knowledge of the department. He/she will be responsible for providing support to Faculty, Staff and Students and will report to Department Chairperson.

Position requirements:
Minimum Education and Experience:
14 years equivalent education (education in Sciences will be preferred) with 3 years relevant work experience

Skills:
Good communication and interpersonal skills
Planning, organization and coordination skills
Office management

Responsibilities:
Organize and manage office, maintain record and filing system and maintain confidentiality.
Use personal computer and a variety of office software applications.
Receiving office phone calls and directing them accordingly.
Help Chair in preparing Semester schedules of all programs (BS, MPhils, PhD).
Help chair in organizing Departmental meetings and preparing minutes of the meetings.
Receiving grade Rosters from Faculty and prepare data for analysis.
Effectively handle proposed Advising Fairs, Seminars, Workshops, and Conferences.
Effectively communicate with Centre of Learning and Teaching, Purchase, Finance, Works and Repairs, Academic office, etc. for routine Emails and Memos.
To coordinate with Faculty to discuss equipment requirements and work plans on weekly/monthly.
Perform other related duties supplementary to the work described herein as assigned by the Chair.
Willing to work on Saturdays and off hours, as and when, required by the Chair.
Ready to undertake any training deemed necessary by the department/administration (English proficiency courses, etc.).
Respectful to Students and Faculty and observe core values of FCCU.
Should be physically sound and healthy.

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