Job Overview
The main responsibility of this position is to ensure that all invoices are completed in a timely fashion, and that all calls are answered. The Invoicing Assistant/Receptionist will be responsible for creating invoices, answering, directing phone calls, greeting visitors, receiving and preparing deliveries/shipments, maintaining inventory of supplies, data entry, and other administrative assignments as needed.
Working hours are Sunday through Thursday from 8 AM to 6 PM
The ideal candidate will have high energy, providing exemplary customer service, flexibility, dependability and willingness to do whatever it takes to get the job done with a smile are all highly desirable traits. Being a self-starter with a desire to exceed expectations is the key to success at our company.
Job Requirements
Experience with MS Office suite (Word, Excel, Outlook)
Excellent (oral and written) communication and organizational skills
Excellent customer service skills
Internet and technology savvy
Resourceful
Dependable
Self-starter with a high level of personal accountability
Friendly demeanor
Ability to work in a dynamic environment and comfortable working with various personality types
Team player
Job Responsibilities:
Create invoices in MS Office
Be the face of the company and act as the office gatekeeper
Answer and direct all calls in a professional and courteous manner
Be mindful of staff whereabouts as calls come in to ensure all calls are answered and/or returned in a timely fashion
Take and deliver important messages
Greet guests and ensure that all visitors feel welcomed
Receive deliveries and prepare shipping labels
Create basic spreadsheets in Excel
Create and edit basic documents in Word
Coordinate reception coverage with alternate administration staff for periods of absence
Assist with the logistics and coordination of company events
Other administrative duties as assigned
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