Front Desk Receptionist - Dubai, UAE

Job Functional Area

Job Title
Front Desk Receptionist

Job Location

Required Gender
Female

Minimum Experience
1 Year

Posted on
Jan 25, 2023

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Job Description

We are looking for Front Desk Receptionist Retrieves messages from voice mail and forwards t- appropriate personnel.
Answers incoming telephone calls, determines purpose of callers, and forward calls t- appropriate personnel or department.
Takes and delivers messages or transfers calls t- voice mail when appropriate personnel are unavailable.
Answers questions about organization and provides caller with address, directions, and other information.
Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
Takes payments for services and products.
Prepares travel vouchers.
Orders, receives, and maintain office supplies.
Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
Performs other clerical duties as needed, such as filing, photocopying, and collating.
Handle administration and planning related.
Prepare and maintain expense report.
Setup and coordinate meetings and conferences.
Create, transcribe, and distribute meeting agendas and minutes.
Maintain hard copy, electronic filing system and database.
Sign for UPS/Fed Ex/Aramex and all courier companies.
Provide personal administrative support include general clerical, receptionist, updating, maintaining and organizing databases and files, preparing and processing expense reports, faxing, copying, etc.
Research, price, and purchase office furniture and supplies.
Other duties as assigned

Required Skills and Qualifications:
- Telephone Skills, Listening, and Professionalism
- Customer Focus
- Handles Pressure and high degree of multi-tasking and time management capability
- Supply Management,
- Proven work experience as a secretary or administrative assistant
- Familiarity with office organization, Filing and optimization techniques
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in MS Office

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