Admin Assistant
in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies ...
URGENTLY required Document Controller / Site Secretary (preferably Female Filipino only) in a reputed contracting company in Dubai, UAE. Those having more than 3 years of UAE experience can apply
Document Controller/ Site Secretary
Duties and Responsibilities:
Responsible, liaise with and support project teams on all aspects of document control; (MEP, Architectural and Structural/Civil), rendering secretarial and administrative services.
Responsible for all incoming and outgoing mails, letters, project submittals and filing system. Maintains all files (Drawings, Contract Agreements, Specifications, Submittals, Inspection Requests, Request for Information, etc.) within the Filing Department.
Prepare and issue Correspondences, Contract Agreements, Project Submittals, Organization Charts, Cost Comparison Analysis, Close-Out Documents/Drawings (Handing Over Files), etc.
Manage and updates Project Coordination Meetings; notify the teams of the changes; setup meetings as instructed or as required, and notify all necessary parties.
Takes and transcribes notes and dictation, especially during project meetings.
Knowledgeable in Building Control System (Electronic System) of Dubai Municipality; as an e-Service user (Contractor) submits and tracks the applications submitted to Dubai Municipality such as Periodical Inspection, Structural Inspection, Completion Certificate, Permit Deposit Refund, Demarcation and Building Permit Services.
Knowledgeable in Electronic System of RTA, DEWA and other local authorities; as an e-Service user (Contractor) submits and tracks applications and obtaining Permits/NOCs.
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