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Manager Procurement - Doha, Qatar

Company Name

Job Functional Area

Job Title
Manager Procurement

Job Ref No
QR18763

Job Location

Posted on
May 05, 2019

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Job Description

To manage and drive all procurement requirements in a given product category, analysing and developing strong category strategy, cost savings targets with, interfacing with senior management and managing the supply to ensure best value for the company in line with its strategic, financial and operational requirements.
Driving and motivating the team to achieve these set goals and analysing for any further improvement in the category and department. Managing the assigned team ensuring compliance and high professional standards are maintained

Key Accountabilities of the role:
Strategic
Provision of strategic analysis to clearly define comprehensive Category planning.
Develops cost saving plans for QR Group from budgeted amounts to reduce overall expenditure.
Responsible for definition of supply strategy for relevant product categories.
Develop cross functional strategic planning with colleagues to ensure QR leverage all benefits possible.
Review and input to department policies and processes to achieve best practice and continuous improvement.
Operational
Ensuring high service levels from Procurement team for QR Group including timelines, professionalism, communications and expectations. Setting and achieving Category KPIs, regularly assessing progress to keep delivery on track.
Review and endorse all documents submitted by staff for compliance and best practice, complying with the company strategy.
Responsible for the high-level negotiation with the key suppliers on costs, commercial and contractual terms and assisting reports on this where required, and tender is high value/risk to achieve increased value at reduced costs.
Assists in developing the departmental budget.
Manage quality control throughout project life cycle by maintaining delivery timelines, mitigating project risks, and act as a liaison with all project stakeholders to ensure effective change management.
Provide comprehensive summaries and data for reporting activities on spend, timelines, current operational state.
Run, review and action performance reports on assigned Categories to improve way or working, and deliverables.
Challenge user timelines, specifications, sourcing methods, suppliers lists where appropriate to achieve the optimal outcome for QR, supporting Procurement Specialists in this also.
Prioritise and assign workload and Tenders to the whole Category Team. Provide support to other Procurement Managers where required.
Forward planning for procurement activities including full accountability for Category Planning in conjunction with stakeholder Senior Management.
Perform other department duties related to his/her position as directed by the Head of the Department
Additional responsibilities
Provide regular status updates to senior management internal user departments and strategic suppliers on procurement projects.
Ensure conformance and understanding of direct reports to Procurement process, DoA and any other relevant company policies and processes, regularly assessing understanding of reportees and coaching where needed.
Work closely with Contracts to ensure appropriate agreements are negotiated and in place
Management & Leadership
Establish the department or teams objectives and priorities to align with and support business objectives.
Regularly evaluate the department or teams objectives, plans, procedures and practices, and makes appropriate changes if needed.
Oversee and supervise employees. Direct daily activities, recruit, train, develop and discipline to ensure a high standard of service delivery.
Train and develop other employees, to ensure succession planning is in place.
Actively manage team and team workload, setting priorities, coaching and assisting in problem resolution.
Be accountable for decisions taken and project delivery.
Plan, delegate and monitor staff work appropriately and assist team members in problem resolution.
Ability to work independently, demonstrating forward planning, initiative, and business process improvement, whilst tackling extra duties as required.
Seek out, propose and implement business process improvements.
Show initiative in anticipating future issues, planning for them and executing plans on a timely basis
Personal Development
Take responsibility for own ongoing personal development and growth of expertise.
Keep abreast with any market trends and developments
Assist in the response to any emergency or a major operational disruption affecting Qatar Airways or its subsidiaries, including support of the Qatar Airways Special Assistance Program.
Train Qatari staff in various duties as per business requirements.
Operational Safety
Responsible to ensure that employees at all levels understand work health and safety requirements and expectations through provision of relevant QR Group induction, information, instruction, training and supervision.
Ensure compliance to all relevant safety, security, quality and environmental management policies, procedures and controls across the operation to assure employee safety, security, legislative compliance and delivery of high quality service with a responsible environmental attitude.
Ensure that all managers and supervisors understand work health and safety requirements and expectations to the extent that they can pass on relevant information, identify training needs and provide appropriate supervision in their workplace.
Take a direct and personal interest in reported injuries, incidents, near misses and hazards to ensure that appropriate reporting, investigation and response is being achieved.

Qualifications:
Essential
Relevant College or University qualification to min Bachelor's level or equivalent
Preferred
Procurement related vocational qualification and/or educational credits such CIPS or CPSM.
Previous Experience:
Essential
Minimum 8 years relevant experience
(Procurement, Finance or Contracts relevant experience)
Procurement Management.
Preferred
Degree in Business, Mathematics, Finance or Engineering.
Procurement or related experience in airline industry.
Strong Category Specific experience

Job Specific Skills:
Essential
Fluent command of English language.
Strong communication skills.
Ability to influence people and strong negotiations skills.
Numeracy and the ability to present data clearly and accurately.
Developed people management skills, for subordinates, colleagues and superiors.
Contractual and Financial acumen.
Planning, Problem Solving and decision making abilities.
Managerial skills - Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills.
Ability to train and develop subordinate's skills. Ability to foster teamwork among team members.
Working knowledge of Microsoft Office Suite: MS Access and PowerPoint; must be proficient with Microsoft Excel.

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