Part Time - Senior Administration Assistant - Vienna, Austria

Company Name

Job Functional Area

Job Title
Part Time - Senior Administration Assistant

Job Ref No

Job Location

Minimum Experience
2 Years

Posted on
Jun 11, 2019

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Job Description

Qatar Airways are recruiting for an organized part time administrator to join our Commercial team in Vienna, Austria.
You will provide full administration support to the team. You will perform all administrative activities ensuring requests are dealt with in a timely manner to ensure a smooth running of the busy office.

Role Accountabilities:
Providing administration and secretarial support for the smooth functioning on a daily basis for the outstation departments i.e: commercial and ground service.
Co-ordinating contracts for the Commercial organization to ensure the most cost effective and efficient management of the operation.
Handling confidential and sensitive issues involving inter-departmental relations and communication between regional and head office.
Tasks relating to processing paperwork, preparing and coordinating documentation required for head office (e.g. hotel bookings); Co-coordinating training requests and travel arrangements when required.
Coordinating internal and external communication as requested by management, promoting high standards of corporate values throughout.
Managing the invoice and purchase order process, ensuring compliance with internal policies.
Preparing charts and compiling reports as needed, ensuring that all business files are complete and properly maintained.
Ensuring compliance at all stations to all relevant safety, security, quality and environmental management policies, procedures and controls across the operation to guarantee employee safety, security and legislative compliance.

About You:
To be successful in this role, you must have a relevant Vocational,diploma or Trade Qualification.
You will have at least two years administrative experience in office environment as well as the following:
Strong administrative/business administration skills
Excellent attention to detail and superb communication skills
Resilient, able to work on own initiative
Previous experience of working in a fast paced and demanding environment
Excellent Microsoft Office skills - Word, PowerPoint, Excel.
Good stakeholder management skills with the ability to build strong working relationships
Strong team player with flexibility to help out where needed
Fluency in English and German (written and spoken) is essential for this role. You must also have the right to live and work in Austria to be considered for this role.

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