Senior Officer - Contracts and Procurement - Muscat, Oman

Company Name

Job Functional Area

Job Title
Senior Officer - Contracts and Procurement

Job Ref No
FN-19-033

Job Location

Posted on
Aug 31, 2019

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Job Description

Job Description:
General
1.Adhere to the Companys health, safety, environmental and security policies at all times and immediately report violations of these policies to Oman airs health, safety & environment representatives;
2.Adhere to & support ISO processes, certification renewal & ensure areas of responsibility are in constant compliance;
3.Ensure the Business Ethics and Core Values of the Supply Chain Management Department are implemented and followed in proper manner.
4.Perform other duties upon the request of the Manager or supervisor.
Primary Responsibility
1.Monitor tender advertisements through websites, journals and other media communicating these to senior management.
2.Monitor the procurement operations of the respective SBUs needs to ensure timely, effective and efficient delivery of requesting items/ materials
3.Review the contract risk assessment for supplier where the materials are to be procured to ensure suppliers adhere to all Terms Of Conditions agreed whilst signing the contract
4.Competently analyse data and report findings.
5.Evaluate and pre-qualify any new vendor by collecting the information as per the approved supplier registration form, product profiles, commercial details etc. to ensure qualified vendors are shortlisted with complete and accurate information;
6.Conduct preliminary checks on documents submitted by vendors and undertake site visits to ensure that details submitted by vendors are true in nature;
7.Receive and Check requisition specifications from the customer to prepare Tender document Terms and Conditions;
8.Ability to interpret complex documentation, identifying the key requirements and respond appropriately;
9.Check if tender document meets all requisition requirements and float the tender to ensure both open type and closed type tenders are in line with procurement policies and procedures set by the company;
10.Negotiate with the suppliers and solicit the best offers with good quality and terms according to the tenders Document;
11.Secure necessary authorization documents from vendors and supervise contract execution at every step in close coordination with the department personnel;
12.Arrange First Technical meeting with potential suppliers and send the outcome details to user department for evaluating the supplier as part of preliminary negotiation;
13.Conduct Techno Commercial evaluation of all vendors and provide report to the tendering and Contract Manager
14. Prepare Tender decision paper for circulation;
15.Follow up to receive letter of acceptance from the vendor in order to confirm suppliers interest to work with the company; inform the procurement department to raise Purchase Order and also inform user department to keep them updated
16.Oversee tender clarification meetings and provision clarification information to bidders to ensure appropriate facilitation of bidding and tendering process
17.Liaise with contractors / suppliers to solve any issues relating to tender and ensure to take timely action plan in resolving the issues
18.Hold a part of Supplier Payment as Retention money until Performance Bond is produced and liaise with Finance department to release supplier payments upon receiving the Performance Bond.
19.Carry out other duties and responsibilities as may reasonably be directed by their line manager.

Education:
Bachelor degree in a related discipline with 04 years of relevant experience
OR Two years college diploma in a related discipline with 06 years of relevant experience.
OR Specialised certificate / license in the related field with Secondary School and
having 10 years of WY/ Aviation experience in similar functions.
Skills/Knowledge:
Proficiency in English (Reading and Writing) :
Proficiency in MS office
Ability to communicate technical information to non-technical personnel.
Should have in-depth knowledge about the industry and international trade standards, terms and conditions.
Overall understanding of the business functions is very important to carry out this job.

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