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Office Assistant - Doha, Qatar

Company Name

Job Functional Area

Job Title
Office Assistant

Job Ref No
QR21635

Job Location

Degree Title
High school graduation

Minimum Experience
2 Years

Posted on
Jul 17, 2019

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Job Description

About the role::
Provides general administrative and secretarial support in day-today functions. Promotes high standards of corporate values through correspondence, telephone, and personal contact. Handles confidential and sensitive issues, which require a high degree of discretion and tact. Records / document control and maintenance for all correspondences related to the Managers office.
Operational
Perform administrative and secretarial duties to support office functions to run smoothly, conduct research and ensures that requests are carried out, photocopying, laminating, distribution of correspondence
Handle inquiries and or refer to the appropriate personnel/department
Assume counter receptionist duties, greet employees and assist them appropriately
Respond to complaints and request for information. Assist and explain procedures and policies in response to inquiries within the area
Compose routine and non-routine correspondence, memoranda, reports which are generally confidential in nature, such as Management lists, Management In and Out
Anticipates and prepares meeting materials e.g. Flip charts, seating provisions in the scheduled venues
Check all incoming documents and ensure completeness/accuracy of information provided to fast track approvals, (Invoices/Statements)
Maintain confidential filing system, categorise and maintain manuals, sensitive correspondence, and other source material
Coordinate prompt purchasing and distribution of office supplies and stationery. Ensure proper maintenance of all office equipment
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit

About You::
Qualifications:
Essential
High school graduation
Preferred
Technical, manufacturing or numeracy based discipline
Certificate in Secretarial procedures
Previous Experience:
Minimum 2 years relevant experience

Job Specific Skills:
Essential
Fluent in reading, writing and speaking English
Certificate in computer applications MS Office (Word, Excel PowerPoint and Access)
The ability to work independently, as well as function as part of a team, is required
Ability to work under pressure with little supervision in a fast-paced environment, be able to juggle multiple tasks simultaneously
A professional manner for interaction with internal/external high-level positions is necessary
Excellent organizational skills
Must be mature in outlook, organized; extremely detail oriented and possesses strong follow-up skills
Demonstrate Quality consciousness.
Good problem solving abilities.
Preferred
Knowledge in organised filing system and Telephone etiquette.

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